The Ledger Breakdown Tab on the Account Detail Page provides an in-depth view of all financial activity associated with a specific account. It is divided into key sections that allow you to track payments, appointments, and adjustments, making it easy to manage the account’s financial records effectively.
Key Sections of the Ledger Breakdown Tab
1. Transactions
This section lists all financial transactions associated with the account, providing details on payment activity.
Details Displayed:
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Paid Date: The date when the payment was made.
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Amount: The total amount of the transaction.
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Recorded Status: Indicates if the payment has been logged in the system.
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Source: Identifies how the payment was made, such as:
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Terminal Payment
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Virtual Payment
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Auto Collection
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Status: Shows the transaction status, such as:
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Success: Payment processed successfully.
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Refunded: Payment was refunded.
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Pending: Awaiting processing or approval.
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Display Toggle: Allows you to show or hide the transaction in other parts of the platform.
Actions:
- Add: Manually add new transactions if needed, including details like amount, source, and payment date.
2. Appointments
This section provides an overview of appointments tied to the account, including their financial details.
Details Displayed:
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Date: The date and time of the appointment.
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Cost: The total cost of the appointment.
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Status: Indicates if the appointment has been completed, canceled, or is pending.
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Description: Provides additional details about the appointment (e.g., "New Patient Prophy").
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Display Toggle: Enable or disable visibility of the appointment in patient-facing communications.
Actions:
- Add: Manually add appointments if they are missing or need to be updated.
3. Adjustments
The Adjustments section allows you to track any manual changes or corrections made to the account’s financial records, such as discounts, write-offs, or fee corrections.
Current State:
- If there are no adjustments, the section will indicate "No Data."
Actions:
- Add: Input manual adjustments as needed, including details like the adjustment amount, reason, and date.
How to Use the Ledger Breakdown Tab
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Review Transactions:
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Ensure all payments are recorded and verify their sources and statuses.
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Identify any refunded or pending payments for follow-up.
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Track Appointments:
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Confirm appointment costs align with the patient’s outstanding balance or payments made.
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Ensure completed appointments are accurately reflected.
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Monitor Adjustments:
- Check for any manual adjustments to ensure transparency and accuracy in the account’s financial history.
Benefits of the Ledger Breakdown Tab
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Complete Financial Overview: Provides a detailed breakdown of all financial activities related to the account.
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Transparency: Tracks payment statuses and adjustments for easy reconciliation.
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Customizability: Allows you to manually add or adjust transactions, appointments, or corrections.
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Improved Accuracy: Ensures that all financial data is accurately recorded and displayed.
For additional assistance in managing the Ledger Breakdown Tab or troubleshooting issues, please contact our support team. The tab is a powerful tool to ensure your practice’s financial records are always accurate and up-to-date!
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